Work Order Request Form

• Please read instructions before filling out Work Order Request
To Download an electronic version of the form in PDF format (which you complete electronically and print), please refer to the end of these instructions.


• General Instructions
1. Campus departments requesting material and/or services from Physical Plant Services must complete Sections 1 through 11. Specify the desired project completion date in Section 7. Provide the appropriate approval/request information and authorizing signatures in Sections 10 and 11. Use the Print Routing Copies button to print all copies to be submitted to Physical Plant. Requests for Telecommunications Services work should not use this form.



2. Upon receipt of the Work Order Request by Physical Plant Services, a number will be assigned which shall be both the Work Order number and Estimate number, and an acknowledgement copy will be returned to the requesting department. This assigned number should be referenced in all inquiries or correspondence.



3. Work Order Requests for work valued at under $3000 will not be estimated, but will be automatically submitted for performance of work (unless specific instruction to the contrary are provided by the customer at the time of submission). NOTE: All ledger 7 work must be estimated and encumbered regardless of work valuation amount.



4. Departments may elect to have jobs under $3000 encumbered by completing the desired encumbrance box in Section 11.



5. Projects over $3000 may be marked for Performance of Work when the customer elects to bypass the estimating process.



• Estimate Information
6. When an estimate is required, Physical Plant Services will estimate the work and return the Work Order Request to the customer for approval (Sections 10 and 11). Upon approval of work to be done, an encumbrance will be made against the designated account and the requested project of service will be performed.



7. The cost estimate provided on the front of this form is not a contractual price when In-House Trades has been chosen to perform the work. The cost estimate provided on the front of this form is a contractual price when JOC services has been chosen to perform the work.



8. Work Order Requests that are estimated and returned to the requesting department but not processed by the requesting department within six (6) months of date returned will expire.



• Billing Information
9. Physical Plant Services will bill the account on a periodic basis (usually monthly) for labor and materials until all work is completed. Work performed by PPS In-House Trades personnel will be billed only for actual costs incurred. Billings for Physical Plant Work Orders are provided to campus departments on e~Print only. Work performed by the JOC Contractor will be billed on a fixed cost basis per an agreed upon JOC contract price.

Physical Plant Work Order Request Form After completing the form, please print all copies to be submitted by clicking the "Print Copies" button located at the top of the page. Please Note that Approval signatures for the desired action are still required.